Terms of Service

Who this agreement is between

These terms govern your use of https://arquiflow.es, operated by ArquiFlow, the trading name of Julio Perdiguer Ordóñez, holder of Spanish tax number (NIF) 45788952T, of Rambla Pompeu i Fabra 156, 08850 Gavà (Barcelona). By creating an account, or by using a studio someone invited you into, you accept them. If you do not accept them, do not use the service.

Where you sign up on behalf of an architecture studio, you confirm you may bind that studio, and "you" in these terms means the studio as well as you personally.

Who you buy from

Subscriptions are sold by Paddle, which acts as the merchant of record. That means Paddle — not ArquiFlow — is the party you buy from: it takes the payment, it issues the invoice, and it determines and charges whatever sales tax or VAT applies where you are.

ArquiFlow provides the software. Paddle’s own terms and its privacy notice apply to the purchase itself, alongside these terms, and a question about an invoice, a card or a tax line is one Paddle answers.

ArquiFlow never sees or stores your card number. The checkout runs on Paddle, and what reaches this app is a subscription status and a plan.

Your account and your studio

You need an account to use the service, and the details you give must be accurate. You are responsible for what happens under your credentials, so keep your password to yourself and tell us at architectureminutes@gmail.com if you think someone else has it.

• A studio has members, and a member is either an admin or an ordinary member. An admin can invite people, change a member’s role and remove a seat.
• An admin who invites someone is choosing to give that person access to the studio’s projects and actas. Invite deliberately.
• Removing a member ends that person’s access to the studio. It does not delete the work they produced, which belongs to the studio.

Acceptable use

You agree not to:

• use the service for anything unlawful, or to produce a document intended to mislead
• upload material you have no right to upload, or that infringes someone else’s rights
• upload anything designed to harm the service or the people using it
• try to break, probe or circumvent the service’s security, read another studio’s data, or reach the AI features through anything other than the product itself
• resell or sublicense access, or share one seat between several people
• attempt to extract the service’s underlying models or source, or use its output to train a competing product

What you upload, and the permission you need for it

The service works on what you give it: audio recordings from site visits and meetings, photographs, plans and documents. Much of that is personal data about other people — the voices of everyone in a meeting, workers and passers-by caught in a photograph, the names in a document.

You warrant that you have a lawful basis for every recording and every photograph you upload, and for our processing it on your instructions. Where the law of the place you are working requires you to inform the people recorded, or to obtain their consent, doing so is your responsibility and not ours. In Spain, recording a meeting you are not a party to, or one where the participants have not been told, can be a criminal matter as well as a data-protection one.

For this material your studio is the controller and ArquiFlow is the processor. What that means in practice — the instructions we act on, the subprocessors involved, and what happens to the material when the service ends — is set out in the data processing agreement, which forms part of these terms. How the service handles your own account data is described in the privacy policy.

What the AI produces is a draft, and you are the professional

This service transcribes recordings, describes photographs and drafts actas using third-party AI models. That output is an unverified draft. It can be wrong: it can mishear a word, misattribute a statement, describe a photograph inaccurately, or state something that was never said.

Nothing the service produces is architectural, technical or legal advice, and nothing it produces is a substitute for your own judgement. The professional who reviews, issues and signs an acta is responsible for its content — before it is signed and after. Read every draft against your own record of the visit before you issue it.

The same applies to answers the service gives about building regulations. They are drafted from a corpus of documents and are a starting point for your own reading of the source, never a substitute for it.

Who owns what

The software, its source code, its design and the text of these pages belong to the operator. You get a non-exclusive, non-transferable right to use the service for as long as your subscription lasts, and nothing more.

What you upload stays yours, and so does every acta produced from it. The operator claims no ownership over your recordings, your photographs, your documents or your actas, and does not sell them or use them to train models. The service processes them to give you the product, on the terms of the data processing agreement.

Plans, the trial, and what happens when it ends

Each plan grants a monthly allowance of its AI features and of storage. Which plans exist, what each one includes and what it costs is shown on the pricing page; prices are quoted in euro, and tax is added at checkout by Paddle and shown in full before you pay.

A new studio gets a 14-day trial, once, with no card required. When those 14 days elapse the studio moves to the free plan — it is not locked out and nothing it produced is removed, but the free plan’s allowance is much smaller than the trial’s, so the practical effect is that you can no longer work at the same volume until you subscribe.

If a payment fails, the subscription is marked past due and Paddle retries it. Access continues through a short grace period after the paid period ends; if payment still has not succeeded by the end of it, the studio moves to the free plan the same way a lapsed trial does. If you pause a subscription, the plan you paid for is kept until the end of the period you already paid for, and the studio moves to the free plan after that.

Moving to the free plan changes what you may do next; it does not erase the projects and actas already in the studio.

Suspension and ending the agreement

You can stop using the service whenever you like, and you can end a subscription at any time — how that works, and what it means for money already paid, is set out in the refund and cancellation policy.

The operator may suspend or withdraw access where it is necessary — a serious or repeated breach of the acceptable-use section above, conduct that puts the service or other studios at risk, or a legal obligation to do so. Except where the law requires otherwise, or where waiting would cause harm, you are told first and given a chance to put the matter right. Where a studio is suspended for non-payment, the mechanism is the plan change described above rather than a shut door.

If you want the studio’s material returned or removed, write to architectureminutes@gmail.com. What the operator does then, and how quickly, is stated in the data processing agreement.

Liability

The service is provided as it is. The operator does not promise that it will be uninterrupted, that every draft will be accurate, or that it will fit a purpose you have not described.

To the extent the law allows, the operator is not liable for indirect or consequential loss — lost profit, lost business, lost data beyond what the service itself holds, or the consequences of a professional decision taken on an unreviewed draft. Where the operator is liable, that liability is limited to the amount you paid for the service in the twelve months before the event.

Nothing in this section limits liability that cannot be limited by law: death or personal injury caused by negligence, fraud, or a consumer’s statutory rights under Royal Legislative Decree 1/2007.

Changes to these terms

These terms can change — the service changes, and so does the law around it. The date at the top of this page is the date of the version you are reading.

Where a change materially affects what you get or what you owe, you are told at the address on your account before it takes effect, with reasonable notice. Continuing to use the service after that is acceptance of the new version. If you would rather not accept it, end the subscription before it takes effect.

Language, governing law, and where a dispute is heard

These terms are published in English, Spanish and Catalan. The Spanish version is the authoritative one: where a translation and the Spanish text differ, the Spanish text prevails.

Spanish law governs this agreement. Law 34/2002 (LSSI-CE) applies to the service as an information society service, and Royal Legislative Decree 1/2007 applies where you deal as a consumer.

Disputes go to the courts of the operator’s domicile in Spain — except where you are a consumer, in which case nothing here takes away your right to bring a claim in the courts of your own place of residence, or to use any out-of-court dispute resolution open to you.

Anything about these terms can be raised at architectureminutes@gmail.com.